Sample CAM Reconciliation Statement

SAMPLE

02/16/2026

Re: 2025 CAM reconciliation, Suite 101, Willow Creek Plaza

Dear Dana,

Enclosed is the common area maintenance (CAM) reconciliation for Suite 101 for 01/01/2025 to 12/31/2025. It compares the CAM estimates you paid during 2025 with your share of what the property actually spent.

You paid $18,000.00 in monthly estimates ($1,500.00 a month). Your share of actual expenses was $20,000.00, based on your 4,000 sq ft of the center's 50,000 sq ft (8.00%). That leaves a balance due of $2,000.00.

Please pay $2,000.00 by 03/18/2026. You can mail a check payable to Willow Creek Plaza LLC to the address above or pay by ACH using the details on your rent invoice.

Based on 2025 actual costs, your monthly CAM estimate will be $1,666.67 starting with the 04/01/2026 rent payment.

The enclosed statement lists each expense category and every step of the calculation. Copies of invoices are available on request. If you have any questions, call me at (217) 555-0142 or email jordan@willowcreekplaza.example.

Sincerely,

Jordan Miller
Property Manager, Willow Creek Plaza LLC

Enclosure: 2025 CAM Reconciliation Statement

SAMPLE

CAM Reconciliation Statement

Tenant

Main Street Bakery LLC

Premises

Suite 101, Willow Creek Plaza

Reconciliation period

01/01/2025 to 12/31/2025

Statement date

02/16/2026

Leased area

4,000 sq ft

Property GLA

50,000 sq ft

Pro-rata share

8.00%

Payment due

03/18/2026

1. Operating expenses

2. Reconciliation

Not applicable under your lease: gross-up, controllable expense cap, admin fee, base year or expense stop, partial-year proration.

Supporting invoices and records are available for review on request, as provided in your lease. Questions: Jordan Miller, (217) 555-0142, jordan@willowcreekplaza.example.